Leave Liabilities

This report allows you to see what the cost would be of paying out an employee's unused annual leave on a certain date. This liability is calculated by multiplying an employee's annual leave rate by their regular hours in a day and then by their leave balance:

leave liability = annual leave rate x hours per day x unused leave days

To download the report, go to Reports > Leave Liability and select the relevant filters/options.

Select the Date, either by typing it in or choosing it from the calendar. When selecting dates from the calendar, click a specific day after selecting a month or year.

You can pull the report by Pay Frequency and/or Pay Point by selecting the relevant options. By default they will all be selected. If you are using pay points, there is also an option to Group by Pay Point, which allows to pull the report for the entire company but have the information split by pay point.

You can also choose which Employees to include in the report. Again, by default, all employees are selected. If you want a report for only one or a few employees:

  1. Click the Employees filter.
  2. Click None.
  3. Tick only the names of the employees you'd like to include.

If you would like to include some of the fields from the employees' Basic Info, you can do so by clicking Show next to Additional Fields and selecting the information you need.

Once you are happy with the parameters you've set, click Show Excel or Show PDF to download the report.

Recommended report format

We generally recommend using the Excel option. If you don't have Microsoft Excel installed, see the View Reports in Google Sheets help page.